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For full details on Delegate Access, see Microsoft’s website here. You and the delegate must use the same version of Outlook.

Keep In Mind

Before granting Delegate Access, it must be understood that Delegate Access and Calendar Permissions are two separate items that overlap with one another. Delegate Access allows you to act on another person’s behalf in relation to e-mail messagging and accepting, declining, or creating meetings; however, it must still interact with calendar permissions in order to do the latter. By default, granting meeting permissions alters the Calendar permissions for that person. However, if Calendar permissions are all that are needed, then one does not need Delegate Access to achieve this. One simply needs to grant the proper permissions to another for one’s calendar and then share that calendar with the desired account.


  1. To receive Delegate Access on another’s account, the individual that wants you to have the access must grant it to you under Outlooks Account Settings.
  2. Go to File > Info > Account Settings > Delegate Access
  3. From within the Delegate Access Dialog Box, click Add, and choose the account you would like to grant access to from the Global Address Book. (You may begin typing the name in the search to find it faster.)
  4. Once you have selected an account, you may begin setting Permission levels for that account’s access to your mailbox files and folders.
    1. Permission Levels:
      1. Reviewer     With this permission, the delegate can read items in your folders.
      2. Author     With this permission, the delegate can read and create items, and change and delete items that he or she creates. For example, a delegate can create task requests and meeting requests directly in your Task or Calendar folder and then send the item on your behalf.
      3. Editor     With this permission, the delegate can do everything that an Author has permission to do and additionally can change and delete the items that you created.
  5. Once you have finished setting permissions for the desired account, you may click okay, and you are done! You have now granted Delegate Access to

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